Dairy income planning | INTWARI SACCO GICUMBI

Separate delivery from payment

Record each delivery

Record the date, accepted litres and collection point. Keep delivery slips and note any rejected quantity separately.

Confirm price and payment timing

Use the price communicated by the buyer. Clarify any deductions, then compare the payment record with the amount received.

Plan costs before payday

List feed, water, transport, labour and animal-care spending. Consider periods with lower deliveries or later payments.

MAKE IT CONCRETE

A worked weekly example

These are teaching figures only. The 300 RWF price is not a verified market price or an offer.

Accepted deliveries: 120 litres × 300 RWF
Delivery value: 36,000 RWF
Payment received: 35,000 RWF
Difference to check: 1,000 RWF

16,000 RWF cash left in this example

35,000 received − 19,000 spent = 16,000. This is not total profit: other costs, debts and equipment depreciation may be excluded.

Records to keep together

Tick what you have preparedI have records of delivered and accepted litres.I know the price used and when it was communicated.I have separated expected and received payments.I have listed operating costs and when they fall due.

Ticks are not sent to the SACCO. Download the sheet to keep your own written record.

Dairy livelihoods in Gicumbi

RAB’s Dairy Development Project completion report includes Gicumbi among the participating districts. This guide supports record preparation; ask a qualified specialist about animal health or milk quality.

Sources and further reading

Project completion report: used for the local context, not as evidence of current milk prices.

RAB

Reviewed: 14 September 2026